10 Best Printer for Notary Signing Agents 2022

Last Updated on May 25, 2022 by ronnie

Printer for Notary Signing Agents

Notary signing agent’s job can be exhausting, take it from us as we spent three full years with a slow single tray printer to print various loan and legal documents. That was until we realized having one of the best printers for notary signing agents can lessen our burden of workload. 

If you’re a beginner notary signing agent, we would not recommend going through what we experienced.

Therefore, we tested various printers to see which one is best for this job. As there are many printers now due to modern technology, it was hard to choose one. We are sure you have a lot of printing to do so to make sure you make minimum mistakes, it’s best to invest in a printer.

Our Top Picks

Brother HL-L6200DWT Wireless Monochrome Laser Printer with Duplex Printing and Dual Paper Trays (Amazon Dash Replenishment Ready)
Epson WorkForce WF-7620 Wireless Color All-in-One Inkjet Printer with Scanner and Copier, Amazon Dash Replenishment Ready
Brother Compact Monochrome Laser Printer, HL-L2350DW, Wireless Printing, Duplex Two-Sided Printing, Amazon Dash Replenishment Ready
Brother HL-L6200DWT Wireless Monochrome Laser Printer with Duplex Printing and Dual Paper Trays (Amazon Dash Replenishment Ready)
Epson WorkForce WF-7620 Wireless Color All-in-One Inkjet Printer with Scanner and Copier, Amazon Dash Replenishment Ready
Brother Compact Monochrome Laser Printer, HL-L2350DW, Wireless Printing, Duplex Two-Sided Printing, Amazon Dash Replenishment Ready
Brother HL-L6200DWT Wireless Monochrome Laser Printer with Duplex Printing and Dual Paper Trays (Amazon Dash Replenishment Ready)
Brother HL-L6200DWT Wireless Monochrome Laser Printer with Duplex Printing and Dual Paper Trays (Amazon Dash Replenishment Ready)
Epson WorkForce WF-7620 Wireless Color All-in-One Inkjet Printer with Scanner and Copier, Amazon Dash Replenishment Ready
Epson WorkForce WF-7620 Wireless Color All-in-One Inkjet Printer with Scanner and Copier, Amazon Dash Replenishment Ready
Brother Compact Monochrome Laser Printer, HL-L2350DW, Wireless Printing, Duplex Two-Sided Printing, Amazon Dash Replenishment Ready
Brother Compact Monochrome Laser Printer, HL-L2350DW, Wireless Printing, Duplex Two-Sided Printing, Amazon Dash Replenishment Ready

A printer can be a valuable tool for notaries who need to print papers. Although some notaries believe they do not require a printer to carry out their tasks, owning one can be incredibly advantageous. 

Notaries that use a printer as a resource save time and money while having high-quality reproductions of documents. They have no problem giving their clients a professional image thanks to an efficient printer. So, you can select from our tested top best printers for notary signing agents. 

Additionally, we have given you a buying guide to know which printer is best for notary signing agents. So let’s get to it.

Top 10 Best Printer for Notary Signing Agents Reviewed

best laser printer for notary signing agents
best laser printer for notary signing agents

1. Brother HL-L6200DWT-Best high-speed printer for notary signing agents

Brother HL-L6200DWT Wireless Monochrome Laser Printer with Duplex Printing and Dual Paper Trays (Amazon Dash Replenishment Ready)
  • Help increase your productivity with a black print speed of...
  • Print professional business documents with bold, crisp text...
  • Backlit LCD display for easy navigation and menu selection


● Print resolution :1200×1200 dpi

● Print speed 48ppm

● Print technology: laser printing

● Connectivity:gigabit, ethernet, USB, WiFi

● Weight:35 pounds

Brother HL -L6200DWT is one of the best printers for notary signing agents with an exceptional speed of 48 ppm. It is not only the fastest printer but also offers a higher resolution of 1200×1200 dpi with many efficient features that we found during usage.

The best part of this printer is its 3 layer security system that helps you keep your legal documents safe and protected. This printer is the best fit for those notary agents who want to have bulk printing and also for businesses requiring large print volumes per day.

Another impressive feature we liked the most is its multipurpose dual tray system. You can load different document sizes on this tray to help you print without the hassle of loading papers again and again. 

The documents include legal size paper, letterhead, envelopes, and other forms of media. The capacity of the dual tray is 520 sheets with an additional tray of 50 sheets capacity.

brother hl-l6200dwt monochrome laser printer

Also, the versatile connectivity options help you use this printer according to your convenience. You can also connect it with others so that they can take the advantage of the printing from their gadgets too.

The technical features of this printer include 12000 prints in a toner before replacement, monochromatic printing, and amazon dash replenishment.

This program helps to automatically order the cartridges before they run out so that your business does not come across any shutdown. 

Last but not the least, one year warranty really helps you to try and test the printer according to your needs and requirements.

  • LCD for easy navigating
  • Speedy with high resolution
  • Wireless
  • Can handle multiple sizes of media
  • A monochromatic printer that can only print back and white prints

Final words:

Brother HL -L6200DWT  is a monochromatic laser printer that helps notary agents to print bulk volumes within minimum time. This is best suitable for legal officials, notary signing agents, and medium-scale businesses. 

You can’t print colors on this printer, you can limit its scope to the notary agents only. But we found it overpriced for its monochromatic printing as it comes with a high price tag so it must have a color printing option. If you wish to print black and white documents, it is a must-have for any kind of business.

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2. Epson WorkForce WF-7620-Best Wide Format Printer

Epson WorkForce WF-7620 Wireless Color All-in-One Inkjet Printer with Scanner and Copier, Amazon Dash Replenishment Ready
  • Epson strongly recommends the use of Genuine Epson inks for...
  • Get Performance Beyond Laser - the Workforce WF-7620,...
  • Save time - professional -quality prints with speeds of 18...


●     Weight: 57.3 pounds

●     Connectivity: Wireless and Wifi, USB, Ethernet

●     Print speed: 18 ppm black, 10 ppm color

●     Technology: Inkjet

●     Print size: 13”x19”

Epson WorkForce WF-7620 is the following lined up printer for Notary signing agents which has low running costs and saves up to 40 % of the cost per print. The printing cost is cheaper than laser printing but has a fair quality print to facilitate newcomers and small businesses in the field of legal advisors.

Although the printing speed is not as fast as Brother HL-L6200DWT, you can have 18 ppm in black and 10 ppm in color.

Also, the printer is space-saving and lightweight so we liked its portability and easy transportation in case you want to change its position quite often.

epson workforce wf-7620 all-in-one printer

There is no connectivity hassle as it gives wifi, USB, and ethernet options. Furthermore, the printer offers auto duplex printing, which keeps you tension free from manual document feed. Also, the capacity of the tray is 500 sheets, fair enough for a small or medium level business.

You might get offended by the fact that it only uses original Epson inks, but it makes your printer durable and long-lasting.

Another amazing feature of this low-cost printer is its precision core technology that keeps the prints sharp and crisp which keeps the print quality impressive.

  • All in one printer with scanner and copier
  • Duplex printing saves 40% on print cost
  • Lightweight
  • Slow speed
  • Uses Epson inks only

Final words:

To summarize, Epson WorkForce WF-7620 is the best wide format printer for notary signing agents with low print speed and print cost. It can only be suitable for those people who have a medium-size printing volume and don’t require bulk printing. 

The only downside we found was if the color inks are empty, the printer will not print even black and white prints. So you need to keep it fully updated to run your work smoothly.

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3. Brother Monochrome Laser Printer  DCPL2550DW-Best user-friendly printer for notary signing agents

Brother Monochrome Laser Printer, Compact Multifunction Printer and Copier, DCPL2550DW, Amazon Dash Replenishment Ready, Black
  • Print more, wait less. Engineered for increased efficiency...
  • Dynamic features meet your evolving needs. The 250-sheet...
  • Flexible printing. The manual feed slot offers flexible...


●     Resolution: 2400 x 600 dpi

●     Weight: 25.6 pounds

●     Print speed: 36 ppm

●     Technology: Laser

This all-in-one printer is the best fit for those Notary ants who want to print different size papers like letter sizes and legal paper sizes. It gives a speedy printing of 36 ppm, which is quite fast to handle a pile of documents for bulk printing. Also, the printer features duplex printing and scanning options that enhance efficiency and remove manual work.

Like other printers, this laser printer also offers wireless connectivity that allows you to print from different gadgets including smartphones, laptops, desktops, and tablets.

There are no custom settings to get started with this printer, simply install and you are ready to go.

The printer only uses Brother inks and you can’t use any other inks because the brother cartridges come with a chip on them.

Brother Monochrome Laser Printer DCPL2550DW

For those who use Macbook, installation is not that hard, and all you need to do is download the iPrint&Scan app before getting started.

Also, using an ethernet helped us to complete the installation process quite quickly.

While using it, we found that the power button does not work well even if you keep pressing it for longer times. All you need to do is to unplug the printer and reset it when you need to use it again.

This might be a deal-breaker for those who have larger printing volumes and can’t afford to waste time on a plug/unplug situation.

  • Lightweight
  • Fast printing
  • Laser technology
  • Duplex printing and scanning
  • No color printing

Final Words:

Brother monochrome laser printer is a medium-sized printer that offers a fast printing speed of 35 ppm. Notary signing agents and small business owners love it for its sharp images and that comes with 2400 x 600 dpi resolution. Some downsides of this printer include its brother ink cartridges and installation issues for Macbook users. But we found it simple, easy, and quick for regular work.

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4. Brother Compact Monochrome Laser Printer, HL-L2350DW-Best monochrome printer for notary signing agents

Brother Compact Monochrome Laser Printer, HL-L2350DW, Wireless Printing, Duplex Two-Sided Printing, Amazon Dash Replenishment Ready
  • Print more, wait less. Engineered for increased efficiency...
  • Dynamic features accommodate your evolving needs. The...
  • Flexible printing. The manual feed slot offers flexible...


●     Weight: 15.9 pounds

●     Print speed: 32 ppm

●     Print type: Monochromatic

●     Print technology: Laser

Brother HL-L2350DW is another brother printer that offers laser printing with a print speed of 32 ppm. It has monochromatic features so you can only get black and white prints. 

However, the printer is quite productive because the toner gives 3000 prints until it needs a replacement. Also, the smart features help to have voice command through Alexa and the printer also puts orders for the inks without needing your attention.

What’s more, we found good about this printer is its 250 paper capacity tray that also assists duplex printing, helping to save the paper as well.

Brother Compact Monochrome Laser Printer HL-L2350DW

The size of the printer is compact with a slim and small design that may be placed anywhere on your desk.

The last thing about this printer is its specific brother cartridges that you need to use as it does not work for any other inks.

You can easily print through google cloud prints, Brother iPrint, and AirPrint.

Last but not least, you can have a direct call or live chat for free support if you encounter any problem while handling the printer.

The only thing which is old-fashioned in this printer is its installation via CD which might be a deal-breaker for specific users.

  • Fast printing speed
  • Toner offers 3000 prints
  • Smartt features like Alexa
  • Compact and lightweight
  • No color prints
  • Can use brother cartridges only

Final Words:

All in all, the printer is well suited for Notary signing agents as it offers 32 ppm print speed, suitable enough for bulk printing. But you need to use brother inks only as no 3rd

 party ink cartridges are allowed. Also, Alexa connectivity is a great feature for automization of your work during a busy work schedule.

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5. Canon ImageCLASS LBP6030w-Best dual tray laser printer for Notary

Canon ImageCLASS LBP6030w (8468B003) Monochrome Wireless Laser Printer, Compact Design , White
  • FAST PRINT SPEEDS: Print up to 19 pages per minute
  • COMPACT DESIGN: Space-saving, compact design fits anywhere...
  • WIRELESS CONNECTIVITY: Print from almost anywhere in your...


Print Speed:19 ppm

Weight:11.02 pounds

Paper capacity:150 sheets

Technology: Laser

Canon ImageCLASS LBP6030w is the next printer in our list of best printers for notary signing agents with a maximum print of 5000/month.

It offers a speed of 19 ppm so a notary agent can fairly print a loan document in 8 seconds, quite efficiently while working. Although 19 ppm is not the highest speed among the printers we have mentioned, it still is sufficient for work productivity and efficiency.

Also, during testing, we found that this dual tray laser printer is efficient, fast, and comes up with good print quality. You can’t give the print quality 10/10 but I think it wins 80% of the rating for quality.

canon imageclass lbp6030w laser printer

Also, the printer’s manual that we had, was overloaded with the information that one might require. But for the latest information like connecting it to your smartphones, you need to search online guides as the manual does not give you any information like this.

If you want to know the connectivity options, be sure that it is wireless and connects via WiFi, Ethernet, and USB.

Another important feature is its dual tray that you can fold according to the paper size you are using. It can accommodate A4 and A5 paper along with executive size papers as well.

Last but not the least, the printer uses genuine Brother Cartridge 125 toner, which yields 1600 prints before you need to replace it.

  • Speedy printing
  • Print quality is good
  • 5000 prints per month
  • Low compatibility with Apple phones, MacBooks or iPads

Final Words:

Overall, Canon ImageCLASS LBP6030w is one of the best printers for notary signing agents because of its 5000 print capacity per month. It comes with a speed of 19 ppm, which is good enough for any kind of efficient office work during working, we found that the paper door stays open that might increase the document size than your requirement

Also, the installation is done through CD so you need to have a desktop or laptop for installation and you can’t directly print from smart devices in the first place

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6. Pantum M6802FDW All in one Printer-Best value printer for Notary signing Agents

Pantum M6802FDW Wireless Monochrome Laser Printer Scanner Copier Fax All in One, Wireless Networking and Duplex Printing for Home and Office Use (V1X47B)
  • PERFECT ALL IN ONE: The Pantum M6802FDW developed for the...
  • FAST PRINTING: The Pantum M6802FDW is a wireless monochrome...
  • ONE STEP INSTALLATION: Short video to show how to...


●   Weight: 301 pounds

●   Print speed: 32 ppm

●   Technology: Laser

●   Connectivity: wireless, ethernet, USB

Pantum M6802FDW is the best value printer for Notary signing agents because of its multiple features and all in one option for printing, scanning, and faxing you can use this printer for all of these offices, and works with the highest printing speed of 32 ppm, which quite higher than average printers

We also liked the smart and compact design of this printer along with the black and white color and we can say this is the best printer for home and office use at the same time.

Pantum M6802FDW All in one Printer

Because the printer offers auto-duplex printing within 8 seconds, you can shift the maximum of your printing load to this printer and can focus on your other work, leaving the hassle behind.

 Also, there are no hard and fast installation steps involved with this printer and you can learn every step by watching a short video that comes within the package. Simple and easy steps help you set up the printer and you can even print from your smart devices using its wireless connectivity options.

Last but not the least, the manufacturer offers online support that you can always avail yourself, in case of any help you need one year warranty gives you the liberty of testing and trying the printer according to your needs

  • Easy installation
  • All in one printer
  • Fast print speed of 32 ppm
  • No color prints

Final words:

To summarize, Pantum M6802FDW is the ultimate printer for notary signing agents if they want all-in-one options, an automatic document feeder, and a high printing speed. People like it for its excellent printing, fast speed, and compact and portable design. We also didn’t find any downside of the printer except its monochromatic printing limitation.

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7. Brother HL-L8360CDWT Laser Printer-Best small printer for loan signing agent

Brother Business Color Laser Printer, HL-L8360CDWT, Wireless Networking, Automatic Duplex Printing, Mobile Printing, Cloud Printing, Amazon Dash Replenishment Ready
  • FLEXIBLE CONNECTIVITY: Connect via wireless or Gigabit...


●   Weight:62.7 pounds

●   Print speed: 33 ppm

●   Resolution: 2400 X 600 dpi

●   Technology: Laser

●   Connectivity: Wireless, Gigabite, ethernet, USB

Brother HL-L8360CDWT is another printer with a great printing speed of 33 pages in one minute. Along with speed, it provides high-quality color prints of high resolutions. You get versatile connectivity options and you can connect it with Ethernet, wifi, and a mobile phone. 

Even on the mobile phone, you can print from all types of printing software like AirPrint, Brother iPrint&Scan, Mopria, Cortado Workplace, etc.

Also, this comes with an integrated NFC card reader so this has advanced connectivity options. For easy paper dealing, the dual paper trays of 250-sheet and 50-sheet capacity help. One of the trays is for multi-purpose things like envelopes and other papers. This printer has an amazingly large paper capacity.

Brother HL-L8360CDWT Laser Printer

You can easily navigate or change settings by using its 2.7 inches LCD screen control panel. We found it amazing in terms of cost-effectiveness as it gives low-cost printing. Brother Genuine super high-yield 6,500-page replacement toner cartridges help reduce operating costs of printing documents.

In addition to that, as notary signing agents we like having our contents safe, this printer features triple-layer security and an NFC card reader for simple yet secure authentication. 

Plus the auto-duplex helps print on both sides of the paper automatically. With its high monthly yield of 4000 papers, you will have no problem using this for heavy-duty printing.

  • Easy to set up
  • Speedy prints
  • High paper yield
  • Cost-effective printing
  • Versatile connectivity and security options
  • Large size and no scanner

Final words

Notary signing agents who just need a printer that gets heavy loads of printing in a small amount of time then this is for you. We found the size a bit too big for small offices but this is worth it if you need quality work with high-speed printing. Plus it is packed with features so the size can be overlooked.

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8. Epson WorkForce Pro WF-7820-Best versatile printer for Notary signing agents

Epson WorkForce Pro WF-7820 Wireless All-in-One Wide-format Printer with Auto 2-sided Print up to 13" x 19", Copy, Scan and Fax, 50-page ADF, 250-sheet Paper Capacity, 4.3" screen, Works with Alexa
  • Epson printing system is designed to be used exclusively...
  • High-speed wide-format printing up to 13" x 19" —...
  • High-precision printing — accurate dot placement and...


●   Weight: 39.9 pounds

●   Print speed: 23 ppm

●   Resolution: 4800 x 2400 DPI

●   Technology: Inkjet

●   Connectivity: Wifi

WF-7820 is an all-in-one Inkjet printer that can print, scan, copy and fax. It has a 23 ppm printing speed when it comes to approximate speed. Specifically, it prints 25 black pages in one minute and 12 color prints in one minute. 

This wide format printer can print various sizes of pages ranging from 11×17 inches to 13×19 inches. Furthermore, you can print a long document of up to 42.7″ in length.

For connectivity, it connects to wifi and you can print from mobile Epson printing software or third party’s printing software. Also, Bluetooth and Ethernet connectivity is possible. 

epson workforce pro wf 7820 printer

The automatic duplex printing feature is highly convenient, especially during busy work hours. Also, a 50-page ADF helps in scanning. This has a 250-page capacity tray and 4.3 inches colored-touchscreen control panel. As an Epson printer that features PrecisionCore Heat-Free Technology, it also consumes less energy as compared to other wide-format printers. We loved how low energy it consumed without tampering with quality. But the print per-page cost is relatively high.

Additionally, you get a high yield of 50,000 pages per month but we recommend not using it for that heavy load of work as the quality will be ruined. Also, DURAbite ink cartridges produce smudge-free prints at every speed and resolution setting.

  • High-quality output
  • Prints wide-format pages
  • Compact design
  • Low energy consumption
  • Versatile connections
  • Low tray input capacity

Final words

To sum it up, WF-7820 is packed with features, but we would have appreciated extra input capacity. This is ideal for professional notary signing agents who want quality output. It consumes low energy but the paper cost is quite costly. Aside from that, it can easily be set up using a touchscreen panel and guarantees vivid results.

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9. HP OfficeJet Pro 8025e printer-Best high-resolution printer for notary signing agents

HP OfficeJet Pro 8025e Wireless Color All-in-One Printer with bonus 6 free months Instant Ink with HP+ (1K7K3A)
  • INCLUDES FREE HP+ SMART FEATURES – Activate HP+ free to...


●   Weight: 18.4 pounds

●   Print speed: 20 ppm

●   Resolution: Up to 4800 x 1200 optimized dpi

●   Technology:  Inkjet 

●   Connectivity: Wi-Fi, USB, Ethernet

Coming with all-in-one functions like copying, scanning, faxes, and printing, the HP Officejet Pro 8025e is a versatile printer. For scanning, it has an automatic document feeder. We recommend this for notary signing agents who have a small office space. Its small footprint makes it easily portable.

Moving onto its printing features, it can do two-sided printing automatically at a speed of 20 pages per minute. And 10 pages per minute for color prints. You can select the resolution you want, the best resolution is 4800×1200 dpi. Although its monthly yield is 20,000 pages, we recommend keeping it below a thousand for durability.

HP OfficeJet Pro 8025e printer

Furthermore, a 2.7 inches touchscreen display is featured for settings and controls. It can be connected to Wifi, USB, mobile, or Ethernet. The connections have self-healing options so you remain connected all the time. 

Also, we love that it has security features for protecting documents. Basic encrypting, password management, Wi-Fi safety, and document security can all help protect critical data. The HP software provides increased cloud-based authentication methods.

With its 225-sheet input paper tray, you can get work done with speed. The output tray has only 60 pages capacity. By subscribing you get instant HP ink and you will not have to worry about running out of ink ever again. 

As it produces the best quality with HP ink only that’s why you should use this facility. Another reason we love it is that it can handle a variety of media types and media sizes.

  • Speedy prints and self-healing wifi
  • High-resolution printing
  • User-friendly
  • Reliable set up
  • Small style and can be set up anywhere
  • No dual paper tray

Final words

The Instant Ink platform allows HP’s OfficeJet Pro 8025 to create good-looking output at a cheap cost per page so we recommend subscribing to that if you get this printer. 

It’s an excellent choice for small offices and workgroups with light- to moderate duty output requirements. It only has one input paper tray of limited capacity, therefore this is not for large-scale notary signing agents.

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10. Brother Inkjet Printer, MFCJ6945DW-Best ink-capacity printer for notary signing agents

Brother Inkjet Printer, MFCJ6945DW, INKvestmenttank Color Inkjet All-in-One Printer with Wireless, Duplex Printing and Up to 1-Year of Ink in-Box, Amazon Dash Replenishment Ready
  • Unit Dimensions: 22.6" W x 18.8" D x 14.9" H | Weight: 53.1...
  • The Brother MFCJ6945DW Investment Tank color inkjet all in...
  • Brother reengineered its ink cartridges to hold more ink and...


Weight: 45.9 pounds

●   Print speed: 20ppm/22ppm

Resolution: 4800 x 1200 dpi

●   Technology: Inkjet 

●   Connectivity: Wi-Fi, Ethernet, USB

Brother MFCJ6945DW comes with one year’s worth of ink and enlarged ink cartridges for maximum ink output. For convenient paper handling, two paper trays of 250-sheets capacity each are given. 

For special media types, it has a 100-sheet capacity tray as well. You can also have the facility of scanning and copying with this high-quality printer. You will love its INKvestment Tank Ink System as it is designed to be larger to give long-lasting ink. 

The cartridges are designed to be user-friendly and easy to clean which is a great option for the long-lasting performance of this printer.

Brother Inkjet Printer MFCJ6945DW

Also, it’s an economical choice as it has low paper and low ink prices. For the satisfaction of the buyer, it comes with a 2-year product warranty with friendly customer service. 

Additionally, it does not hold back in terms of connectivity as well. You get Ethernet, wifi, and USB connection options for effortless networking. With its 3.7 inches touchscreen control panel you can even have an intuitive cloud connection. 

It has a speed of 20 pages per minute of color prints and 22 pages per minute of black printing. For fast printing, just use ist NFC feature and get prints easily. Even with scanning and copying, it has a 2-sided copying option and a 50-sheet automatic document feeder.

  • Low cost per page
  • Economical
  • High paper tray capacity
  • Prints color and black prints with high speed
  • One-year worth ink
  • Large size

Final words

To conclude, this is an ideal printer for economical notary signing agents who do not mind large-sized printers. The Brother MFC-J5945DW is a broad range of all-in-one printers that print well and efficiently, have low operating costs, and are packed with productivity tools. People who can not afford  MFC-J6945DW can go for this.

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Top Printer for Notary Signing Agents in 2022 – Buying Guide

For notary signing agents, it’s best to have dual-tray, fast-speed, large-capacity, and high resolution features in the printer. Here are features you need to look into in printers if you are a notary signing agent.

Printer’s type:

We recommend getting laser printers even if they are expensive, they have low energy consumption so that makes up for the cost. Inkjet printers are not up to laser printers for notary signing agents. But if you are on a tight budget, you can get cost-effective inkjet printers to get the job done.

Printing resolution:

Laser printers have a better and clearer resolution but even inkjet printers are getting better. The minimum resolution of printers should be 600×600 dpi. Anything less than that is not recommended. To get outstanding performance, you can get high-resolution printers if you can afford them.


The speed of having black prints should be taken into consideration when getting a printer for notary signing agents. Fast printers are recommended but do not get a high-speed printer that does not give high-quality prints. You will be doing alot of printing so make sure the speed of the printer does not slow you down.

Dual tray option:

You might have already guessed how important dual-tray is for notary signing agents. Your printer should preferably have two paper inputs with which to draw legal or letter-sized paper. 

The dual paper input tray capacity for notary signing agents is a distinguishing feature. It should not be overlooked! Your printer’s dual paper trays allow you to print on two divergent types and sizes of paper at the same time.

You’ll mostly be working with legal and letter-sized papers. That’s why the most crucial feature we were searching for was a dual tray printer that could print both legal and letter documents at the same time.


It’s always a blessing to have a printer that can scan and do two-sided printing as well.  Notary signing agents also require a scanner so having an all-in-one printer is worth it. Also, see if it can print a variety of media types and media sizes as well. 

Cost of ink and prints:

Signing agents work in a cutthroat industry where business expenses must be carefully planned. To keep expenses down, printers that use low-cost toner or ink are crucial. Although toner may be affordable, the number of pages that may be printed before emptying is a significant cost consideration.

Monthly yield:

Having a high monthly yield is preferred, as you have to produce fewer prints than the actual monthly yield of the printer. That’s why having a high monthly yield printer is recommended.

Security features:

Printers for notary signing agents should be their own devices, so you are the only one handling documents and accessing borrowers’ non-public confidential information.

Final words

You’ll need a proficient printer that can keep up with your job efficiently in terms of both speed and reliability, especially if you’re a beginner. All of these best printers for notary signing agents on this list were chosen with various features in mind, so you do not feel pressured while working. 

If you want to grow as a notary signing agent, make sure you pick one that meets your requirements. For quick selection, just choose from our three best picks:

Brother HL-L6200DWT-Best high-speed printer for notary signing agents: Our favorite is this as this printer can get the printing job done in a few minutes. Even with speedy printing, it does not lower the quality of prints. 

Epson WorkForce WF-7620-Best Wide Format Printer: Second best pick is this all-in-one Epson printer is perfect for various sizes of media. Just make sure to use Epson’s original ink and you will get the best quality.

Brother Compact Monochrome Laser Printer, HL-L2350DW-Best monochrome printer for notary signing agents: Lastly, we have this compact yet speedy printer. Although it does not give color prints, as a notary signing agent only black prints are needed.

Frequently Asked Questions and Answers

Is a dual-tray printer necessary for notary signing agents?

Because it lets you print both legal and letter format paper in the same collection of documents, the dual tray feature is essential for notary loan signing agents.

Should I get a laser printer or an inkjet printer?

Laser printers should be your first option but if you do not have the budget then you can get an inkjet printer. Overall, laser printers are preferred.

Do notary signing agents need a scanner?

Yes, scanners are also needed for modern notary signing agents.

Can I get the same printer as a notary signing agent and regular signing agent?

Yes as printers for notary signing agents have work for signing against as well so you can opt for them.

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